Job role: Office Manager/Executive Assistant to Managing Director and Editor-in-Chief

Company: Dunsar Media/insidethegames.biz

Location: We work from modern offices in a prime location in the very heart of Central Milton Keynes. Please note this role is OFFICE BASED and remote working will not be considered.

Job purpose: To ensure the smooth running of the administrative functions of the office, including HR, and to provide PA/administration support to the Managing Director and Editor-in-Chief.

Hours of work: 5 days pw/8 hours per day, core hours = 9.30am – 6.00pm. (Flexibility is required on odd occasions due to the nature of our business).

Remuneration: Dependent on experience (salary range £28 - £32k per annum) + regular bonus based on performance and profits, + regular pay reviews.

Benefits: Full Vitality Private Healthcare, Life Assurance, Aviva Pension and 28 days Annual Leave per annum including bank holidays.

THE ROLE:

A key role has arisen at Dunsar Media, a growing small business and a busy publishing house, which publishes the world's leading Olympic news website for the global sports movement. Dunsar Media is a company that is award-winning, has high ambitions and is going places. In its field, the brand name insidethegames.biz is known globally as the world’s leading Olympics news website, covering the politics of the Olympics, Paralympics and Commonwealth Games as well as Continental Games and key championships.

We are a small company, and every member plays a crucial role. We have grown rapidly, and are looking for an intelligent, energetic and switched-on individual who will enjoy supporting the Managing Director, Editor-in-Chief, a talented team of journalists, the sales team and the client team, working on a range of projects that will help the company grow as well as make the company more efficient.

KEY DUTIES AND TASKS:

Executive support: Primarily, this role is about giving the Managing Director and Editor-in-Chief, both Board Directors, whatever support is necessary to get the job done. This will include arranging travel and accommodation, visa and accreditation applications, processing expenses, submitting award entries, arranging Board Meetings, liaising with the other Board Directors, plus some personal support, e.g., dry cleaning, personal appointment arrangements, such as car, dental, etc. The owners have a 9-month-old puppy who comes to the office, so there may occasionally be things like pooch watching/feeding/etc. while meetings take place.

Office Management: Ensure the office runs smoothly and liaise with all staff, suppliers and freelancers. Be responsible for all tasks relating to this, such as managing multiple email inboxes, managing post, liaising with office site management and MK Council, point of contact for employees for HR and things like uniform, mobile phone, laptops, IT, all trip logistics. Management of branded clothing and equipment, managing all suppliers and freelancers, contracts, licences and insurances. organising office supplies, including tea, coffee and milk supplies, managing the coffee machine, which is for the whole floor to enjoy, including other tenants. Ensuring the office is clean and tidy, including directors washing up, manage COVID protocols.

Finance: Management of the finance function liaising between the bookkeeper, accountant, FD, directors and suppliers, processing invoices and monthly payroll and ad-hoc use of Xero & the bank to check things. The bookkeeper does all Xero and bank input and transfers.

Human Resources: It is a very small team with a hands-on proactive HR legal firm to supply all contracts, handbooks and HR legal advice on processes, procedures and generally advise. You would action the day-to-day HR administration processes, such as placing recruitment ads, onboarding for new starters, annual/sick leave, processing everyone’s expenses, assisting with the editorial rota etc.

PERSON SPECIFICATION

  • The key to success in this role is self-motivation, a can-do attitude and entrepreneurial spirit.
  • You need to be able to work on your own, plan your day and work in total partnership with the Managing Director and Editor-in-Chief who will often be out of the office on business.
  • You will be the eyes and ears of the office and the glue that keeps everything together.
  • You will likely have previous experience working as an Office Manager/Executive Assistant, although this is not essential.
  • You will be a team player, flexible and a self-starter.

KEY QUALITIES 

  • extremely high-quality standards and attention to detail.
  • excellent written and people skills - you will be liaising directly with clients and presenting the company in a professional manner.
  • we are one of the leading publishers in the world and excellent grammar is a given.
  • highly confident and proficient IT user.
  • excellent working knowledge of Microsoft Office 365, ideally including its programmes, platforms and intranets, although training could be given to the right candidate.
  • A sense of personal accountability to deliver on your commitments is vital. You need to be very willing to roll up your sleeves and get things done. 
  • We work very hard at Dunsar Media, and we are often abroad, so you will need to be able to be the only person in the office on occasion, deal with different time zones and be flexible with regard to working hours as needed.
  • You will be calm under pressure, have a good sense of humour and be able to manage conflicting priorities in a fast-paced, busy environment.

HOW TO APPLY

Please send a current CV and a separate covering letter explaining why you are the right person for this role to the Managing Director, at [email protected].


Applications close 3rd December. Immediate start for right applicant.